We use this privacy notice to disclose the privacy practices of Q-Sourcing Limited in accordance with privacy regulations, including the Data Protection and Privacy Act 2019, the General Data Protection Regulation (GDPR) and other data regulations. We aim to help you understand what personal data we collect, how we use it, and what control you have over it.
This notice applies solely to data collected by qsourcing.com. This notice will define the following:
1. What personal data is collected from the website.
2. How personal data is collected, used, shared, stored, and otherwise processed.
3. The security procedures implemented to protect your data.
4. Your choices and rights regarding the use of your data.
5. How you can contact us for issues such as correcting inaccuracies of your data or to request the removal of your personal data.
Please read the following privacy notice to understand the processing, collection, sharing, protection, and your rights associated with your personal data.
Who We Are
Q-Sourcing Limited (QSL), is part of East Africa’s leading human capital management firm for growth minded organizations. It is our mission to provide seamless client responsive management solutions, and to do so we collect and use personal data that you provide.
For the purposes of this notice, we act as the “data controller.” We take on this role as we determine how your personal data is used and processed.
We have appointed a Data Protection Officer to assist with questions, requests, and complaints in regard to this privacy notice and the collection and processing of your personal data. For details on how to contact us, see the Contact Information section at the end of this notice.
Data We Collect
We have access to any data that you voluntarily provide via email, telephone, forms, chat functions, user registration, newsletter sign-up, interview/training assessments, surveys, and contests.
Through these means, we collect the following types of data:
• [Full name]
• [Email address]
• [Phone number]
• [Date of birth]
• [Information about any complaints, enquiries, and communication you make with us]
• [Details on services received from us]
How We Use Your Data
Your personal data may be used for the following purposes:
• Customization of content and user experience.
• Identity you when you use qsourcing.com.
• Account set up and administration.
• Conducting polls, surveys, and contests.
• Internal research and development.
• Legal obligations.
• Internal audits.
• Fulfillment of obligations outlined in any agreements with users.
• Gathering feedback and opinions on our services provided.
• Notification to users of changes to our services.
• Respond to your requests and comments.
• Process your transactions.
• Conducting Interviews, shortlisting, and training.
Legal Basis of Processing
We process personal data for the purposes of our own legitimate interests, granted that those interests do not override any of our users’ own interests, rights, and freedoms. This legitimate interest includes processing for recruitment, project management, marketing, research, and business development purposes.
We also process personal data for other purposes with consent, but you have the right to withdraw consent to processing for specific purposes, as outlined below.
Specific Data Use
To fully access the website, you, as a user, can voluntarily register for an account by completing a registration form. Certain data is collected during this process, including your name and email address. This data is used to contact you, suggest appropriate job/training opportunities and services, and improve your user experience.
To place an order or apply for a job, as a registered user or guest, you must provide contact information (such as name and address) and financial information (such as credit card or phone number and expiration date). This data is used for billing and to fulfill your order. If there are issues with the order, we may use this information to contact you.
Personal data may be used without knowledge or consent in situations when legally required or permitted, or when personal data has been anonymized or pseudonymized, so it is no longer associated with the user. This means we have removed personally-identifying-information (PII) so the data we’re left with cannot be tied back to you as an individual.
How We Share Your Data
Personal data may be shared with regulators in compliance with legal regulations.
Personal data may also be shared with third parties when it is necessary to provide services to users, and/or for other legitimate interests. Third parties include service providers, professional advisors, and other members of QSL’s network.
Third parties that may access personal data are fulfilling the following services: Web hosting, Application/purchase/training fulfillment, Information Technology and cloud services, Consultancy services, and Manpower services. These parties do not retain, share, or use personal data beyond the defined purpose of fulfilling the service.
We share only aggregated demographic data with our partners and advertisers. This data is not linked to the identity of any individual user.
Where We Process Your Data
If you are visiting qsourcing.com from outside the Republic of Uganda/Kenya/Rwanda/Tanzania, be aware you are sending personal information to our servers located in the US/Europe/Africa.
Under certain circumstances, your personal data that we collect may be transferred to other countries for various purposes outlined below.
Country Data Category Purpose
Research purposes, marketing, work order fulfillment
Research purposes, marketing, website functionality
We have implemented security measures and controls to ensure data remains appropriately protected in these jurisdictions.
How Long We Store Your Data
We will only retain personal data for the duration necessary to fulfill the purposes for which it was collected. Personal data may also be retained for longer periods if it is solely for archiving purposes in the public interest, recruitment or training assessment purposes, or research/statistical purposes. When defining the appropriate retention length, we adhere to relevant legal requirements, such as HIPAA, or others. See our retention schedule for details for data retention periods.
How We Protect Your Data
Securing your data is a priority for us, both online and offline. We have implemented appropriate safeguards to prevent personal data from being lost, misused, accessed, altered, or disclosed by unauthorized parties.
We collect credit card information when you place an order. This data is encrypted and secured throughout its transmission. Secure web access can be verified by the lock icon in your internet browser address bar and by the use of “https” at the beginning of the web address, where the “s” indicates a secure connection.
Employees and third parties are provided only with personal data on a need-to-know basis and only the minimum amount they require to complete their specific job. All employees are also subject to confidentiality agreements and undergo annual training on the proper handling of sensitive data.
Procedures have been developed and tested to handle a potential data breach. These procedures are designed to ensure affected individuals and regulators are notified of the breach and damages can be minimized.
Your Rights Regarding Your Personal Data
We aim to maintain data that is accurate and up to date. Under the circumstance that your personal data changes (e.g., moving addresses), please notify us of any changes or update your data on the Profile/Settings page.
In certain instances, you have the legal right to the following:
• Request all data we have collected about you, if any.
• Request correction to the personal data we have collected about you.
• Request we delete or remove personal data when there is no legitimate need for us to continue processing it.
• Object to the processing of personal data.
• Request transfer of your personal data.
• Opt out of contact with us at any time.
• Express any concern about any data we have collected about you.
To exercise these rights, please contact us via the email, mail, or phone information provided below in the “Contact Information” section.
On our website, you may encounter links to other websites. Be aware that we are not responsible for the content or privacy practices of these other sites. We encourage all users to read the privacy notices of any other sites that collect your personal data.
For any questions, concerns, or requests to exercise your rights outlined in this privacy notice, please contact us via email at email@example.com, phone at +256-706-666777, or mail us at:
Plot 15 Martyr’s Way,
Changes to This Privacy Notice
This privacy notice was last updated on 04 September 2023.
Any changes to this privacy notice can be found on this website.