QSSR-ADC-ADVISOR TO THE DEPUTY CEO

                                                                      
                                                       Job Specification

Client: Rwanda Convention Bureau
Job Title: Advisor to the Deputy CEO
Location: Kigali, Rwanda

Key responsibilities

• Manage day-to-day operations of the Deputy CEO’s office.
• Work closely with the advisor to the CEO and heads of departments to ensure that RCB’s priorities are met
• Advise and follow up on key projects and decisions
• Participate in meetings and keep track of tasks, deliverables and deadlines
• Prepare, examine, proof-read and summarise reports, briefs and other documents
• Anticipate the Deputy CEO’s needs and identify opportunities to create processes and systems to streamline office flow
• Act as a point of contact for operational matters that require the Deputy CEO’s attention
• Prepare and follow up on Deputy CEO’s meetings and engagements 
• Attend to the Deputy CEO’s emails and other administrative tasks 
• Manage the Deputy CEO’s office travels 
• Perform other duties as requested

Qualifications and skills

• Master’s degree in business or public administration, law, economics, political science or any relevant field and minimum of 2 years of experience in a similar executive support role or bachelor’s degree in business or public administration, law, economics, political science or any relevant field with minimum of 4 years of experience in a similar executive support role.
• Knowledge or interest in the MICE sector and its trends
• Understanding of strategic planning and performance metrics for institutional development is a plus
• Strong analytical, critical thinking and organizational and planning skills
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• Project management skills, with the ability to manage cross-functional teams and drive results.
• Excellent oral and written communications skills. Fluent in English and Knowledge of French and Kinyarwanda is an added value.
• Proficient in Microsoft Office Suite, as well as other project management and performance tracking software.
• Ability to prepare, review and summarize clear and concise briefs, emails and other documents. 
• Demonstrated ability to exercise discretion and handle confidential information with tact and professionalism.
• Experience liaising with internal and external stakeholders, including senior executives and board members.
• Experience coordinating travel arrangements and scheduling for high-level executives.
• Strong attention to detail and ability to anticipate needs 

Note: The deadline for the application is no later than Tuesday, December 10^th 2024. 
          Only shortlisted candidates will be contacted